Monthly Archives:March 2019

ByDouglus James

Recover Accidentally Deleted Emails/ Messages From PST File in Outlook

Large PST Size is the common cause of error and thus users continuously check the size of PST in Outlook. If the size grows larger then they delete the items in PST. Users generally delete the emails send by advertisers or mails market/ sales subscriptions which acquire a large amount of space. Sometimes, while deleting these files in bulk, important emails also get deleted. But, there’s a free method to recover deleted files from PST in Outlook for free.

Precautions should be taken while deleting items from Outlook, like first empty the deleted folders, in Outlook, then you can delete the sent folder files as they all are part of Outlook PST File. However, If you lose crucial documents, then use Hex editor to retrieve deleted items from PST.

Before Starting the Recovery Process, do the following things

  • Close the Outlook application as soon as you delete the files
  • Do not Open Outlook until the process gets complete

This is because when the Outlook is connected to the internet it overwrites the files and makes recovery difficult.

Prerequisites

PST File: You should be aware of the PST file from which items are deleted. For each account in Outlook, there is a PST file which holds the entire data like emails, messages, attachments, contacts, tasks, notes, calendar entries and journals.

Hex Editor: This is the tool that will be used to recover items from Outlook PST. For example, retrieving deleted attachments from the PST file or contacts. You can download Hex Editor of your choice from a trusted source to avoid any interruptions during file migration.

TOC (Table of Contents): Most of the users do not know about TOC in Outlook. Table of Contents or abbreviated as TOC is the utility that outlook uses to categorize emails into inbox, sent, deleted, and other appropriate folders. Outlook removes the deleted items folder. But if we corrupt Outlook and repair it fastly then Outlook will get tricked as it will restore the deleted items folder and thus recovering deleted items too.

The entire recovery process is carried out in 3 steps

  • Locating PST File
  • Making PST File corrupt
  • Recovering PST File

Follow the below-given steps to recover deleted items from PST in Outlook

Access the PST File

  • Go to Start and then click on Control Panel
  • Now select the options to display items as ‘Small Icons’
  • Click on the Mail icon and then ‘Data Files’

pst file location

  • A new window will open, select the PST file from which you want to recover data
  • Click on ‘Open Folder’ or ‘Open File Location’
  • The Outlook PST file will open in Windows Explorer

pst copy

  • Copy the file and save it to a new safe and secure location for backup

Corrupt the Outlook PST File

  • Now Open HEX Editor and then PST file in this editor
  • The PST data will open as numbers, letters.
  • Find the hexadecimal position 7 to 13 and delete these columns with help of space bar

hex editor to repair pst file

  • When you delete the values are replaced by 20
  • Save the changes made and exit Hex editor.

pst deleted items recovery with hex editor

Depending on the type of editor installed and version of PST used you can make changes by following steps

  • Locate the values from 7 to 13
  • Now go to Edit and click on ‘Fill Selection’
  • Enter the values 00 and click on OK
  • Now save these values and close the Hex editor

Recover Corrupt PST File

As the PST file is now corrupt, we need to repair the file so that the deleted items also get recovered. ScanPST.exe is a free utility that repairs the damaged PST file in Outlook.

  • Now go to the folder where Outlook is installed and look for ScanPST
  • Now click on ScanPST.exe to start the tool
  • Now, click on the ‘Browse’ button and add the corrupt PST file

scanpst outlook repair tool

  • Click on the Start button to recover the file
  • The tool will scan and collect errors
  • Next, click on ‘Repair’ button to fix PST error and recover deleted items
  • Now Open, outlook and look for items, they will be displayed in folders.

So, this is the free method to get back deleted items from PST file in Outlook like messages, contacts, attachments, folders and other items for free. You can also try the PST Repair and Recovery tool for free and get back deleted files back with complete accuracy without any error.

ByDouglus James

How to Take Backup of Office 365 to PST With eDiscovery Tool

Backup of files is extremely important because we are not aware when data loss occurs. Office 365 is the new cloud-based platform to use MS office applications like Word, Excel, PowerPoint and Outlook. Office 365 gives a desktop based interface of applications which can be accessed from anywhere using Office 365 credentials. The Outlook office 365 has important data and it is better to take backup to handle situations like disaster recovery.

Here we will discuss learn to take backup of Office365 with eDiscovery Tool. This allows to import Office 365 to PST which can be saved as backup. Whenever needed, data can be moved from PST to Office 365 easily. Check steps to create backup of Office 365 in PST format.

Import Office 365 to PST Outlook

  • Login to Office 365 account as Administrator
  • From the Admin center, select ‘Security Compliance’ then go to Permissions and click on eDiscovery Manager.
  • A new window will open and then click on eDiscovery Administrator option
  • Now select the eDiscovery Administrator click on Add>> Select member name, save it and close the window.

Create Case to Move Office 365

  • Now create a case, click on Search and Investigation option and then ediscovery
  • On the right side of window, click on ‘create a case’ tab and a new window will appear
  • Type the case name, enter details in the description and save

create case to export office to pst

  • Now open the case and click on search tab
  • Under locations option, choose specific locations and then ‘Modify’
  • Enable ‘Exchange Mail’, save it and then click on ‘Save and Run’

save office 365 backup

  • When you run the case, create a new job, specify name and description and save it

Backup Office 365

  • Now the office 365 will configure as per the case and job created, next click on More
  • Select the Export Result option and then Export tab
  • You will see a file with PST_Export name, double click on it

backup office 365

  • A new window will appear, with Export key, copy this key by clicking ‘copy to clipboard’
  • Click on the download results tab and start ediscovery tool
  • Paste the copied key here and click on browse button to save exported data

office 365 to pst

  • Finally click on start, the Office 365 data will be converted in PST.

So, this is the free and manual method to create Office 365 Backup as PST. This method can also be used to convert Office 365 to PST file.